Most clients understand that their attorneys face numerous challenges in advocating for them—negotiating settlements, preparing arguments, and representing them in court. However, one challenge that often goes unrecognized is simply getting legal documents accepted by the court clerk’s office. Here are some tips for working with court clerks.
The process of filing pleadings, motions, and other legal paperwork may seem straightforward, but in reality, it can be anything but. Court clerks are tasked with ensuring that filings comply with strict procedural rules, formatting requirements, and jurisdictional guidelines. This means that even a minor discrepancy—such as an incorrect date, a missing signature, or improper formatting—can lead to a rejection.
Frustratingly, even when an attorney corrects a rejected filing and resubmits it, a new issue may be identified, causing yet another rejection. Sometimes, the reasoning for the rejection is difficult to understand or appears inconsistent. This back-and-forth can cause delays and stress for both attorneys and their clients, as deadlines loom and important legal matters hang in the balance.
I've found it necessary to approach this process with patience and an understanding of the realities faced by court clerks. Clerks work under immense pressure, handling a high volume of filings daily while ensuring compliance with ever-evolving rules and procedures. Rather than becoming frustrated with the system, attorneys and our clients should recognize the importance of diligence and respectful communication. A rejected filing is not a personal slight but a reflection of the meticulous administrative process that ensures the integrity of the legal system.
Double and tripple check your pleadings. Cross-reference other filings to make sure the appropriate boxes are checked, that addresses coincide, and that names are properly spelled. Call the clerk's attention to prior orders that may affect how documents may be filed or served in the Message to the Clerk box before submitting electronically.
By working together with patience and respect for the process and those tasked with its operation, attorneys and clients can navigate these inevitable set-backs, ultimately ensuring that their legal matters proceed as smoothly as possible.
So thanks clerks!
P.S. Please accept my filings 🙏
Comments